In an age where digital safety is at the forefront of the technological mind – from GDPR to privacy scandals in the media – businesses could be forgiven for thinking that it is a mammoth task keeping your company expense data secure and HMRC compliant.
This is where we come in! Thanks to ExpenseIn’s new two-step authentication feature, businesses are granted twice the peace of mind when it comes to their expense management, but for very little effort.
‘Two-step authentication’ might sound daunting to the less technologically-minded, but it’s actually a simple and elegant way to add an extra layer of security – working on the principles of ‘something you know and something you own’. Simply put, this means that you use two factors to prove one’s identity: something you know (your password) and something you own (your smartphone).
So how does this work?
Is it complicated? Well, no. ExpenseIn uses Google Authenticator, a two-step authentication feature that is as simple as downloading an app. You want to log in and check an expense application or scan some receipts? You log into the Google Authenticator app, and it generates a code (which changes every 30 seconds, for added security). You put this code into ExpenseIn after you’ve entered your log-in details and voila – you’re in.
This smart and streamlined process means that our cloud-based expense management software is even more secure than before – and that’s just the cherry on the top of an already featured-packed tool for your business.
Using our mobile app, users can scan receipts so that they’re stored securely using cloud technology (no need to worry about losing them or hunting them down weeks later) and create expense claims. Admin users can then review and approve claims where appropriate, and, as ExpenseIn integrates seamlessly with accounting packages such as Sage, they can be exported and processed, taking the hassle out of expenses management at each step of the process.
Not only does this save your business time and money, it can also help you make smarter financial decisions in the future – ExpenseIn provides a simple way to review your expenses and can generate customisable reports to allow you to see exactly where your money is going. Got a company expense policy you’d like your users to stick to? No problem – create automated policies which can remind users to verify their mileage, add a receipt, or limit their entertainment expenses, to save valuable time chasing additional information after the claim has been submitted.
Two-step authentication for added security
With the addition of two-step authentication, this process is now not only handy, but even more secure. Small businesses sometimes underestimate the problems that security breaches could cause – but from loss of data to compromised financial information, an increasingly digital world requires increased security measures.
By utilising two pieces of information to verify your users’ identity, ExpenseIn makes digital fraud much more difficult, and keeps your sensitive company information closely guarded.