"A software solution that makes a chore such a breeze"

Prodrive is the world's most successful multi-disciplined motorsport group and the business behind some of the greatest names and achievements in world motorsport.

Before ExpenseIn

Having used a paper-based system for many years and with so many staff out of the office at race events or on business, it was very challenging to get the credit card statements returned and processed on a timely basis. With a large number of people using company credit cards, this created an admin challenge for the finance teams who had to constantly chase the expense forms in.

Prodrive spent many months looking at a variety of solutions, however, they were all either too complicated or not flexible enough to be able to work for the four different businesses in the group.

With ExpenseIn

ExpenseIn worked closely with Prodrive and following feedback from the pilot period, implemented a number of product enhancements to further streamline the process. The amount of old expenses being claimed dramatically reduced, as well as the amount of paperwork and loosely stapled receipts. The active user pricing was particularly attractive, especially with so many users who make expense claims infrequently.

The ExpenseIn app was also well received by staff who are usually very busy. Hence it was important, that the app was simple to use, but also saved users time when recording and submitting expenses.

The finance team spend a lot less time chasing credit card expenses in and the quality of data input is significantly better.

ProDrive has also recently used ExpenseIn's bespoke export service in which ExpenseIn created a bespoke file on the exact requirements of Prodrive's ERP system. Not only was it a great service, but also quick and inexpensive, which has replaced a lot of manual work entering data into their ERP system for the Finance team.