Lower reimbursement costs
Reduce extra tools and bank work, keeping reimbursement costs lower and easier to manage.
EXPENSE REIMBURSEMENT SOFTWARE
Employee expense reimbursement, built into ExpenseIn
Manage employee expenses from claim to reimbursement in one platform. Employees submit, managers approve, and finance runs reimbursements from a central pot, powered by Stripe.
Trusted by many happy customers
One reimbursement workflow from start to finish
Keep expense creation, approvals, reimbursements, and accounting sync connected in one platform.
- 1
1. Submit and approve expenses
Employees submit expenses quickly via the app, and managers approve in a few clicks.
- 2
2. Start a reimbursement run
Finance reviews approved expenses and starts a reimbursement run from ExpenseIn.
- 3
3. Sync with your accounting software
Once complete, expense data is ready to sync with your accounting software.
End-to-end employee reimbursements for finance teams
One central pot for funds
Fund one central pot, then manage approved reimbursements across teams and departments.
End-to-end expense management
Manage claims, approvals, reimbursements, and reporting - all within one ExpenseIn workflow.
Controlled reimbursement runs
Review approved expenses before funds leave, so finance stays in control throughout.
Confirmation of Payee checks
Check employee bank details in real time and flag mismatches before reimbursement.
Give finance more control over reimbursements
Stay in control of what gets reimbursed, when, and to whom.
Before each payment run, finance can review approved expenses, check employee payment details, and confirm what’s included. Once processed, the reimbursement stays connected to the original expense and approval record for clearer reporting and reconciliation.
Keep reimbursements and accounting connected
Reimbursing the employee is only one part of the process. Finance still needs the right expense data reflected in its accounting software.
ExpenseIn keeps expense, approval, and reimbursement data connected throughout the workflow and syncs completed data with your accounting software.
That means less time matching reimbursement records back to the original expense afterwards.
What our customers say about ExpenseIn
The ExpenseIn App is easy to use and the pricing model works very well for us.
Sian Waddington
Director of Operations, Liberal DemocratsWe’re really pleased we made the decision to roll out ExpenseIn at Ascot Racecourse and the system has been widely embraced by our employees.
Chris Collard
Financial Controller, AscotThe biggest benefits since using ExpenseIn are its ease of use, configuration for back office and the mobile app.
Chris Walkingshaw
HR and Operations Director, MotorsportThe ExpenseIn App is easy to use and the pricing model works very well for us.
Sian Waddington
Director of Operations, Liberal DemocratsWe’re really pleased we made the decision to roll out ExpenseIn at Ascot Racecourse and the system has been widely embraced by our employees.
Chris Collard
Financial Controller, AscotThe biggest benefits since using ExpenseIn are its ease of use, configuration for back office and the mobile app.
Chris Walkingshaw
HR and Operations Director, MotorsportOur employees are happier as they are getting paid quicker.
Mathew Beadle
Financial Controller, Brandon TrustThe ExpenseIn App is easy to use and the pricing model works very well for us.
Sian Waddington
Director of Operations, Liberal DemocratsWe’re really pleased we made the decision to roll out ExpenseIn at Ascot Racecourse and the system has been widely embraced by our employees.
Chris Collard
Financial Controller, AscotThe biggest benefits since using ExpenseIn are its ease of use, configuration for back office and the mobile app.
Chris Walkingshaw
HR and Operations Director, MotorsportOur employees are happier as they are getting paid quicker.
Mathew Beadle
Financial Controller, Brandon TrustManage the whole reimbursement journey in ExpenseIn
From expense creation to approval, reimbursement, and accounting sync, keep the process connected in one platform.
FAQs: Employee expense reimbursement
Employee expense reimbursement is the process of paying employees back for approved out-of-pocket expenses, such as travel, mileage, or other work-related costs.
Employees submit an expense and attach the relevant receipt. ExpenseIn applies your policy and approval workflow before the claim reaches finance.
Once approved, finance can review the expenses due for reimbursement and include them in a payment run from ExpenseIn. Completed expense and reimbursement data then syncs to your accounting software.
Finance funds one central pot for employee reimbursements. Approved expenses can then be included in reimbursement runs using those funds, giving finance a central way to manage payments across teams and departments.
Employees can submit purchase expenses, mileage claims, and other work-related expenses through ExpenseIn. Once the relevant expense has been reviewed and approved, eligible expenses can move through the reimbursement process.
Employee expense reimbursement software helps businesses manage expense claims from submission through to approval and reimbursement.
With ExpenseIn, employees can submit expenses and receipts, managers can approve claims, and finance can manage approved reimbursements within the same platform.
Yes. ExpenseIn Reimbursements allows finance teams to reimburse approved employee expenses directly from within ExpenseIn, using funds from a centrally funded pot.
ExpenseIn Reimbursements are completed via Faster Payments in the UK and follow the timeframes specified. You can also schedule payments to run at a specific date/time if preferred.
Yes. ExpenseIn syncs expense and reimbursement data with your accounting software, keeping the process connected from claim through to reimbursement and accounting.
Effortless spend management for growing finance teams
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